7 Ways Electronic Health Records Can Improve Mental Health Care

The use of Electronic Health Records (EHRs) in mental health improves care coordination. It facilitates comprehensive treatment planning for patients with mental health conditions. EHRs enable easy access to patient information and streamline communication among health care providers.

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7 Ways Electronic Health Records Can Improve Mental Health Care
6 Min Read July 10th, 2023

Mental health care is a complex field with overburdened professionals working to deliver life-saving care to patients from all walks of life. It requires a delicate balance of empathy, understanding, and scientific knowledge. The intricacies of mental health conditions, the stigma often associated with them, and the profoundly personal nature of the care make this a particularly demanding area of health care.

The advent of Electronic Health Records (EHRs) software has carved out a significant niche in the mental healthcare industry. EHRs are not just about digitizing information; they are about creating a dynamic, interactive platform that helps providers improve the delivery of care.

Mental health EHRs are specialized software solutions that provide mental health practitioners with the tools to securely store, manage, and analyze patient records, track treatment progress, manage schedules, and plan care. These systems are specifically tailored to meet the unique requirements of behavioral health professionals and cater to the unique needs of their patients.

Superior Management of Patient Records

A standout feature of a mental health EHR is its exceptional ability to handle patient records. These systems provide the means to create and alter patient medical records, keep tabs on appointments, and plan treatments in detail.

Mental health professionals can conveniently access patient data at any time and from anywhere through electronic health records.

In emergency situations where immediate access to patient information is essential, EHRs offer swift retrieval of the necessary data. This rapid access to patient records empowers professionals to respond promptly to mental health emergencies, ensuring that the appropriate care and support can be provided in a timely manner. 

With an EHR system, the following tasks can be performed with ease:

  • Building new patient charts – This encompasses the patient's personal details, medical history, and other pertinent data.
  • Modifying medical records – Any alterations in the patient's health status, treatment approach, or medication can be updated in real-time.
  • Logging of appointments – The system can maintain a record of past and upcoming appointments, including the reason for the visit, the healthcare provider involved, and the result of the appointment.

Comprehensive Treatment Planning

Mental health EHRs facilitate the formulation of in-depth treatment strategies that are often necessary to treat psychiatric conditions, especially in the case of overlapping diagnoses. They provide the tools to craft individualized treatment plans, encompassing elements like psychotherapy sessions, support groups, medication schedules, and residential care. 

The EHR system can also aid in the following aspects of treatment planning:

  • Placement of patient care orders – Nurses can utilize the system to execute orders for patient care, such as carrying out patient risk assessments or administering medications to inpatients.
  • Generation of prescription suggestions – Prescribing modules offer mental health practitioners a range of potential prescription options based on patients' diagnoses. This saves time while also keeping practitioners updated on the latest medications available for different mental health conditions.
  • Patient reminders – Providers can set up automated reminders for medication intake and therapy sessions, providing an additional layer of support for patients.
  • Monitoring of treatment progress – The EHR can monitor the patient's progress over time, offering providers valuable insights into the efficacy of the treatment plan.
  • Adjustment of treatment plans – If required, the treatment plan can be readily adjusted in the system, ensuring that the patient's care remains current. This could include changes in medication dosages and the addition or removal of therapy sessions.

Efficient Scheduling and Billing

EHRs bring efficiency to the coordination of appointments and the simplification of patient billing. They can seamlessly blend with revenue cycle management (RCM) software to streamline scheduling and simplify the complicated billing process for mental health care services.

This helps office staff handle administrative tasks but also elevates the patient experience by rendering the billing process more transparent and easy to understand. The EHR system can also authenticate insurance for patients, monitor the status of insurance claims, and provide alerts on received insurance claim payments. Patients are kept informed about their financial obligations and the status of their insurance claims, reducing confusion and enhancing the patient experience.

Sophisticated Data Analytics

Mental health EHRs come equipped with powerful data analytics modules. These modules can delve into various aspects of the practice, such as the following:

  • Workload distribution among mental health specialists
  • Time spent per patient
  • Patient outcomes
  • Data related to reimbursements

This empowers the practice with data-driven decision-making and facilitates continuous improvement of services.

Additionally, the EHR system can produce statistical reports that provide insights into the number of patients, the volume of appointments, the frequency of missed appointments, and the revenue generated. These insights can be instrumental in shaping the practice's strategic decisions, helping optimize operations and ensure financial soundness.

Robust Data Security and Compliance

Physical records present several security risks, including the potential for loss, misplacement, accidental destruction, and unauthorized alteration. 

In contrast, the implementation of a mental health EHR solution offers security measures that protect patient records from such incidents. These records are securely stored in the cloud, utilizing a login-based access system that ensures only authorized individuals can access and modify the information. 

EHRs assure the highest degree of data protection and compliance with relevant laws and regulations. They employ comprehensive encryption of Protected Health Information (PHI), multi-factor authentication, and role-based access control, and they adhere to regulations such as HIPAA, OCR, MACRA, and others. This safeguards the integrity and privacy of sensitive patient information.

An EHR system can generate audit trails, which can be used to track user activities within the system. This feature ensures that every action performed within the system is recorded and can be reviewed if necessary. This not only maintains a high standard of data security but aids in regulatory compliance and risk management.

Seamless Integration with Other IT Systems

Mental health EHRs can effortlessly blend with other digital platforms that are critical to the daily management of their offices. These integrations ensure a steady flow of patient and operational data, which boosts clinical and administrative workflows within the mental health organization.

EHR systems can integrate with the following systems:

  • Customer Relationship Management (CRM) systems – EHR can exchange patient data with the CRM, fostering stronger patient relationships.
  • Practice management software – The EHR can handle appointments, billing, and other administrative tasks more effectively, reducing manual work and potential errors.
  • Telehealth applications – Electronic health record systems can link with telehealth platforms, enabling healthcare providers to conduct virtual consultations and monitor patients remotely.
  • Laboratory systems – Providers can directly order lab tests and receive lab results from the EHR software, making the diagnostic process more efficient and timely. 

Optimized for Mobile Devices

Lastly, EHR software is designed with mobile optimization in mind, allowing mental health professionals like psychologists, therapists, counselors, and psychiatrists to access the system through various devices like smartphones, tablets, or laptops. It's easy to update patient information, even when away from the office, increasing the flexibility and convenience of delivering care.

Mental health professionals can read their patient's records and treatment plans, even after hours and on the go. This is particularly advantageous for healthcare providers who operate across multiple locations or need to handle patient calls and concerns past normal operating hours. 

EHR systems also support secure communication for healthcare providers, facilitating instant messaging or video calls. This can boost collaboration and decision-making, especially in urgent or complex mental health situations where multiple perspectives are beneficial. 

A Good Step Toward Better Mental Health Care

The integration of a mental health EHR can markedly boost the efficiency and quality of care in mental health practices. It's not just about digitizing patient records but about overhauling the entire care process. 

Equipped with EHR software, professionals can help patients navigate through mental health challenges and crises. With easy management of patient records, improved treatment planning, efficient scheduling, streamlined billing, sophisticated data analytics, and guaranteeing data security and compliance, these systems are already an indispensable asset in contemporary mental health care.

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About the Author

Alena Nikuliak is Healthcare IT Consultant and Senior Business Analyst at a software development company.

LTC News Contributor Alena Nikuliak

Alena Nikuliak

Contributor since July 10th, 2023

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